Each Pay Period
- Payroll Checks (inserted into envelopes and ready for distribution to your employees)
- Check Register Report
- Cash Requirement /Tax Liability Report (1 page summary of payroll)
- Employee Earnings and Department Report
- Deduction/Benefit Report
- Direct Deposit Report
- Missed Pay Report
- Missed Deduction/Benefit Report
- Report New Hires to appropriate agencies so you don't have to remember
*all reports can be in PDF format and emailed
Each Quarter
- File 941 Quarterly Tax Return
- File State Unemployment (SUTA/SUI) Tax Return
- File State and Local Quarterly Wage Tax Return(s) (if applicable)
- Deposit for Federal Unemployment Insurance (FUTA)
- Detailed Employee Earnings Ledgers
- Employer copy of all Tax Filings for your records
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Each Year
- Create W-2's
- File Employer Federal and State W-2's
- File W-3 Recap of Federal Withholding
- File State and Local W-2's and Recap (if applicable)
- File 940 Federal Unemployment Insurance (FUTA) Tax Return
- Employer copy of all Tax Filings for your records
Optional Services
- Multi State Tax Compliance
- Pension Reporting
- Digitalized Signatures
- Third Party Checks (United Way/Aflac)
- Multi Location Shipping
- Customized Reporting (401k, Workers Comp, etc.)
- Employment Verification Services (EVS)
- Direct Deposit of Employee Checks
- Child Support and Garnishments
- Online Payroll
- Year End CD (YTD quarterly reports, Year End Filings, All W-2's in PDF format for your convenience)
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Definition of Terms
FICA
Federal Insurance Contributions Act is the combined taxes for Social
Security and Medicare payroll taxes. The payroll taxes are frequently
referred to as FICA taxes.
FUTA
The Federal Unemployment Tax Act (FUTA) is a federal law. It requires employers to pay a certain percentage on their
employee's wages (up to a maximum wage limit) as a payroll tax to help
fund unemployment compensation benefits for separated employees.
Form 941
Reconciling federal payroll taxes (federal income tax, employee and
employer share of social security and Medicare taxes) for the quarter.
SUTA/SUI
State Unemployment Tax Act (SUTA) or State Unemployment Insurance
(SUI) is an employer-paid insurance program that helps workers who are
unemployed through no fault of their own. It provides temporary
financial help to qualified individuals, based on their previous
earnings, while they are looking for other work. Employer taxes and
reimbursements support the Unemployment Trust Fund.
W-2
The form that an employer must provide to each employee and the
Social Security Administration at the end of the year. The W-2 form
reports an employee's annual wages and the amount of taxes withheld from
his or her paycheck.
W-3
The form that an employer must provided to Social Security
Administration at the end of the year. The form W-3 contains totals of
the amounts reported on the employee's W-2 forms, acting as a
“reconciliation” of those forms.
Form 940
Form 940 reconciles your annual Federal Unemployment Tax Act (FUTA).
The FUTA tax applies to the first $7,000 paid to each employee during a
calendar year after subtracting any exempt payments.
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